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Health Check Report: Home Course Title Change

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Health Check Report: Home Course Title Change

Select the HOME COURSE TITLE CHANGE radio button and use the image button to run it.

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Note the yellow box with red print. Equivalencies that contain multiple home courses (either one-to-many or many-to-many) cannot be edited using the batch editing process.

To edit one-to-many or many- to-many equivalencies, you would need to review them individually using the Equivalency Manager.

This is a list of all of the target courses in your current equivalencies that have different titles in your current catalog. To review the equivalencies (and review your edit options), click the

button to the left of the course.

The screenshot above includes two equivalencies with multiple target courses. If you have an equivalency defined to multiple courses, any of which has had a title change in your catalog, the term “True” will appear in the MULTIPLE column (and no arrow button will appear to the left of the course in the list). Proceed to the section titled Multiple = True for further explanation on your options with respect to equivalencies to multiple target courses where one or more have a different title in your current catalog.

 To see the (current) equivalencies associated with a single target course that has a different title than the same course in your current catalog, click the image button next to that target course.

 The equivalencies where that course is used are displayed. In the following example

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ART 360 – PAINTING II was selected from the previous list. Use the button beside each equivalency to view the details. In the equivalency you can see the source institution and all of the other information for that equivalency. You may review each equivalency, if you choose to.

Use the BREADCRUMBS

to retrace your steps.

Click EDIT to batch edit the selected equivalencies.

This is a list of all of the equivalencies to the (selected) course that have different titles in your current catalog. To review any of the equivalencies, click the VIEW button.

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 To view an equivalency, click the VIEW button.

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 To batch edit ALL the selected equivalencies, click the image button:

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 There are three options available to update equivalencies; Replace, Date Cap, and Date Cap and

Replace:

Use the BREADCRUMBS

to retrace your steps.

Use the COURSE DEPARTMENT dropdown to change the target department for a new target course (options I and III).

There are three EDIT OPTIONS:

IV. Replace the target course

V. Date Cap the equivalency

VI. Both Date Cap the existing equivalency and Replace the target course

Note the yellow box with red print.

Equivalencies that contain multiple home courses (either one-to-many or many-to-many) cannot be edited using the batch editing process.

This is a list of the courses from the selected department that can be the new target of the equivalency. Only one course can be selected in this batch edit process.

The example shown is such a long list, three separate “snapshots” have been included:

 The top of the list

 The middle of the list (showing the new title for ART 360)

 The very bottom of the page where the SUBMIT button displays

Make the edit selections that you want, then scroll to the bottom of the page and click the SUBMIT button to make the changes to the selected equivalencies.

 Option I allows you to Replace the no longer existing course with another course. It can be from the same academic department or a different one. If you have added User-Added Courses to your catalog, they are also displayed and available to be selected.

 Select the “Replace” radio button and the radio button for the new course.

image

Use the BREADCRUMBS

to retrace your steps.

The Art Department selected.

Option I (Replace) selected.

ART 360 – Painting Methods and Materials selected.

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o Scroll to the bottom of the page and click the button.

o The action can not be undone. You will be prompted to acknowledge it.

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o Click OK to proceed (or Cancel to return to the list).

o You will receive a message the the equivalencies were successfully updated.

image

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o Click the button to return to the list of “missing” target courses.

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The individual equivalencies will record the Health Check Report actions in the EQUIVALENCY EDIT LOG that is included in the details of each individual equivalency (and visible to any staff member that has the Equivalency Manager User Right assigned).

The changes to the individual equivalencies through the HEALTH CHECK REPORT will be reflected in the EQUIVALENCY EDIT LOG in

every affected equivalency.

Here, the change shows as the EQ Health Check Batch Edit line item.

 Option II allows you to Date Cap the existing equivalencies, making them (all) inactive.

o Select the “Date Cap” radio button and enter the date that you would like to close all of the equivalencies (in m/d/yyyy format).

image

Use the BREADCRUMBS

to retrace your steps.

Option II (Date Cap) selected and the desired end date entered.

o Scroll to the bottom of the page and click the image button.

o The action can not be undone. You will be prompted to acknowledge it.

image

o Click OK to proceed (or Cancel to return to the list).

o You will receive a message the the equivalencies were successfully updated.

image

image

o Click the button to return to the list of “missing” target courses.

image

The individual equivalencies will record the Health Check Report actions in the EQUIVALENCY EDIT LOG that is included in the details of each individual equivalency (and visible to any staff member that has the Equivalency Manager User Right assigned).

The changes to the individual equivalencies through the HEALTH CHECK REPORT will be reflected in the EQUIVALENCY EDIT LOG in

every affected equivalency.

Here, the change shows as the EQ Health Check Batch Edit line item.

 Option III combines both of the previous options. It allows you to Date Cap the existing equivalencies and Replace the no longer existing course with another course for equivalencies moving forward. You will add an End Date to the existing equivalencies and optionally add a Begin Date for the new equivalencies moving forward. You can Replace the course from the same academic department or a different one. If you have added User-Added Courses to your catalog, they are also displayed and available to be selected.

o Select the “Date Cap…AND…” radio button.

o Enter the date that you would like to close all of the equivalencies (in m/d/yyyy format).

o (Optional) Add a Begin Date for the new equivalencies.

o Select the radio button for the new course.

image

Use the BREADCRUMBS

to retrace your steps.

The Art Department selected.

Option III (Date Cap AND Replace) selected.

An End Date of 8/31/2016 for the existing equivalencies and the optional Begin Date of 9/1/2016 for the new equivalencies going forward entered.

ART 360 – Painting Methods and Materials selected.

image

o Scroll to the bottom of the page and click the button.

o The action can not be undone. You will be prompted to acknowledge it.

image

o Click OK to proceed (or Cancel to return to the list).

o You will receive a message the the equivalencies were successfully updated.

image

image

o Click the button to return to the list of “missing” target courses.

image

The individual equivalencies will record the Health Check Report actions in the EQUIVALENCY EDIT LOG that is included in the details of each individual equivalency (and visible to any staff member that has the Equivalency Manager User Right assigned).

The changes to the individual equivalencies through the HEALTH CHECK REPORT will be reflected in the EQUIVALENCY EDIT LOG in

every affected equivalency.

Here, the change shows as the EQ Health Check Batch Edit line item.

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