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User Rights

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User Rights

Access to the features in TES are controlled by the User Rights. The TES Administrator assigns the appropriate User Right(s) for each staff member, faculty member, and advisor. Tooltips are displayed by mousing over (hovering over) a column header in the User Management screen. These tooltips explain the functions for each User Right.

Every Option includes the Course Finder Feature (to view course and institution information), the Equivalency Finder Feature (to view and search all stored equivalencies in TES for your institution), User Preferences (where you can change your password and set you default login page), and the SUPPORT menu. In fact, creating a User without assigning any User Rights creates a view-only user. They will be able to look up courses at other institutions, look up equivalencies that are already defined for your institution, and be able to access their own User Preferences – but they won’t have access to anything else in TES. A viable alternative to creating these view-only users would be to deploy your Public View, either on an intranet or over the Internet.

Every Option includes the Course Finder Feature (to view course and institution information), the Equivalency Finder Feature (to view and search all stored equivalencies in TES for your institution), User Preferences (where you can change your password and set you default login page), and the SUPPORT menu. In fact, creating a User without assigning any User Rights creates a view-only user. They will be able to look up courses at other institutions, look up equivalencies that are already defined for your institution, and be able to access their own User Preferences – but they won’t have access to anything else in TES. A viable alternative to creating these view-only users would be to deploy your Public View, either on an intranet or over the Internet.

Every Option includes the Course Finder Feature (to view course and institution information), the Equivalency Finder Feature (to view and search all stored equivalencies in TES for your institution), User Preferences (where you can change your password and set you default login page), and the SUPPORT menu. In fact, creating a User without assigning any User Rights creates a view-only user. They will be able to look up courses at other institutions, look up equivalencies that are already defined for your institution, and be able to access their own User Preferences – but they won’t have access to anything else in TES. A viable alternative to creating these view-only users would be to deploy your Public View, either on an intranet or over the Internet.

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TES ADMINISTRATOR – The TES Administrator manages the user rights for all staff within TES. This includes the ability to send e-mails and e-mail reminders to all users. It includes the ability to assign Course Tags and attach Course Outlines to your courses. This User Right allows the user to run Usage Statistics, to set evaluation workflow default setting (e-mail reminder status, an e-mail address for notification of equivalency creation, and the default user to be assigned the evaluation tasks generated in Transferology), and to manage the Public View including access to the link for imbedding equivalencies on to your website. This User Right also provides access to run an on-demand export report. The initial TES Administrator is set up by CollegeSource. From there, you can assign this User Right to as many users as you would like.

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COURSE LIST REPORT – This User Right allows the user to create, maintain, and share lists of courses from other institutions. When combined with the Equivalency Report User Right, the user will be able to run the EQ (Equivalency) Report for a Course List to see if there are existing equivalencies for the selected courses.

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EQUIVALENCY REPORT – This Right allows the user to generate an EQ (Equivalency) Report from a Course List Report. The user must also have the Course List Report User Right. This User Right is only applicable if you are storing your equivalencies in TES.

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EQUIVALENCY MANAGER – This User Right provides access to the Equivalency Manager (to create, edit, view, and delete equivalencies for your institution). It grants the ability to build, maintain, and delete Groups and Group Reports, and to add, maintain, or delete User-Added Courses (to manage the courses added outside of your catalog). This User Right should be assigned to staff in the office that will build and manage equivalencies for your institution. This User Right is only applicable if you are storing your equivalencies in TES.

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EVALUATION TRACKER – This User Right allows users to open and evaluate Evaluation Tasks created using the Evaluation Tracker Workflow. This Right should be assigned to staff, faculty, and/or advisors on your campus that will view evaluation tasks assigned to them for the determination of equivalents.

o To create Evaluation Tasks in the Evaluation Tracker, a user must have both the EQUIVALENCY MANAGER User Right and the EVALUATION TRACKER User Right.

o To view the All Open Evaluations and the All Closed Evaluations queues, a user must have both the EQUIVALENCY MANAGER User Right and the EQUIVALENCY MANAGER User Right.

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EXPLORER REPORTS – This User Right provides access to the Course Change Explorer (to compare two catalogs from an institution) and the Equivalency Explorer (to view equivalencies assigned by other institutions to courses from your institution, to compare course numbers with your catalog and another institution, to compare course titles with your catalog and another institution, and to view other institution’s course tags). This Right should be assigned to anyone needing to run comparison reports.

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This chart presents the same information in a handy, at-a-glance format:

Course Finder/Equivalency Finder

Course List Report

**

Equivalency Report

**

Course Change Explorer

Evaluation Tracker

Equivalency Manager

Equivalency Explorer

User-Added Departments/Courses

* Also gives access to add Course Tags & attach Outlines, run Usage Statistics, set Evaluation Workflow defaults, Public View Management, User Management, and Export Options.

** To run the Course List Report and the EQ (Equivalency) Report from within the Course List Report, assign both the Course List Report and Equivalency Report rights.

Course Finder/Equivalency Finder

Course List Report

**

Equivalency Report

**

Course Change Explorer

Evaluation Tracker

Equivalency Manager

Equivalency Explorer

User-Added Departments/Courses

* Also gives access to add Course Tags & attach Outlines, run Usage Statistics, set Evaluation Workflow defaults, Public View Management, User Management, and Export Options.

** To run the Course List Report and the EQ (Equivalency) Report from within the Course List Report, assign both the Course List Report and Equivalency Report rights.

Course Finder/Equivalency Finder

Course List Report

**

Equivalency Report

**

Course Change Explorer

Evaluation Tracker

Equivalency Manager

Equivalency Explorer

User-Added Departments/Courses

* Also gives access to add Course Tags & attach Outlines, run Usage Statistics, set Evaluation Workflow defaults, Public View Management, User Management, and Export Options.

** To run the Course List Report and the EQ (Equivalency) Report from within the Course List Report, assign both the Course List Report and Equivalency Report rights.

TES ADMINISTRATOR*

COURSE LIST REPORT

EQUIVALENCY REPORT

EQUIVALENCY MANAGER

EVALUATION TRACKER

EXPLORER REPORTS

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