All Closed Evaluations

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When an evaluation task has been completed it can be closed in one of two ways. There is a Close action for institutions that either do not wish to store equivalencies in TES, or for equivalencies that have been denied.¹ There is a Create an Equivalency and Close action for institutions that store their equivalencies in TES. Every closed evaluation task will be stored in the All Closed Evaluations queue.

Only individuals with the Equivalency Manager User Right and the Evaluation Tracker User Right may view this queue. The number of tasks for each institution displays in the #COURSE column.

When you first open this page you will see a list of the institutions that you have closed evaluations with. You can click the arrow button next to an institution to see the closed evaluation tasks for that institution.

Search All Closed Evaluations

There are several Search categories available, just as we saw in the All Open Evaluations queue. In this queue, you can search the closed evaluation tasks by assignee, institution, course code (either by the transfer course or by the proposed equivalent home course), creator, and/or by closed date age. There is also an option to change the sort order (once you are looking at a list of evaluation tasks). In fact, you can also just look at the entire list by clicking Search, Search without selecting any filtering criteria. We’ll take a look at each of these searches.

If you simply click the Search button in All Closed Evaluations page, and then the Search button in the search box, a list of all of the closed evaluations for all of the users at your institution in TES displays. You can change the sort order from course code to create date, assignee, creator, or institution. Click the arrow to the left of any evaluation to view its’ details.

Search by Assignee

You can filter the list of (now closed) Evaluation Tasks by the person that they were assigned to. Select the person’s name in the drop down list and click the Search button to see a list of the closed evaluations that had been assigned to that reviewer. You can change the sort order from course code to create date, assignee, creator, or institution. All closed evaluation tasks previously assigned to that person will display. Click the arrow to the left of any evaluation to view its’ details.

Search by a particular Institution

Select the Institution name in the drop down list and click the Search button to see a list of the closed evaluations for that feeder institution. You can change the sort order from course code to create date, assignee, creator, or institution. All closed evaluation tasks for that source institution will be displayed. Click the arrow to the left of any evaluation to view its’ details.

Search by Course Code – TRANSFER COURSE

Click the Search button to see a list of the closed evaluations for the selected transfer course. Click the arrow to the left of any evaluation to view its’ details.

Search by Course Code – PROPOSED EQ COURSE

Click the Search button to see a list of the closed evaluations for the selected home course. Click the arrow to the left of any evaluation to view its’ details.

Search by Creator

Filter the list of open Evaluation Tasks by the person that created/initiated the task. Select the person’s name in the drop down list and click the Search button to see a list of the closed evaluations created by that individual. You can change the sort order from course code to create date, assignee, creator, or institution. All closed evaluation tasks created by that person will be displayed. Click the arrow to the left of any evaluation to view its’ details.

Search by the Evaluation Age

The search options are ALL, 2 DAYS, 5 DAYS, 10 DAYS, 15 DAYS, 20 DAYS, 30 DAYS, 60 DAYS, or 90 DAYS
- Click the Search button to see a list of the closed evaluations that are newer than the selected age. Click the arrow to the left of any evaluation to view its’ details.

Sort List By: allows you to change the sort order of the evaluation tasks that are displayed. The default sort is by the transfer COURSE CODE, but you can change the sort to display the list in order by CREATE DATE, ASSIGNEE, CREATOR, or INSTITUTION. Click the arrow to the left of any evaluation to view its’ details.
- Sort List By: COURSE CODE²
- Sort List By: CREATE DATE²
- Sort List By: ASSIGNEE²
- Sort List By: CREATOR²
- Sort List By: INSTITUTION²
Use the Reset button to clear out any previous search/sort criteria, and return to the full list of closed evaluations by clicking the Search button (sorted by COURSE CODE).

¹ Best practice would dictate that a proposed equivalency should end in some form of an equivalency for institutions that do store their equivalencies in TES. If a proposed equivalency is denied by the reviewer, assigning an equivalency to a user-added course that designates that the course will not transfer is preferable to leaving the incoming course as “unevaluated”. In other words, you want to, a.) value the work that went into the evaluation and, b.) avoid resending duplicate evaluations every time another student brings in a transcript with that course.

²You can also simply click the column heading in any list of results to resort the list based on that column. The first click will display an ascending sort. The second click will change to a descending sort.