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All Closed Evaluations

When an evaluation task has been completed it can be closed in one of two ways. There is a Close action for institutions that either do not wish to store equivalencies in TES, or for equivalencies that have been denied. 4 There is a Create an Equivalency and Close action for institutions that do wish to store their equivalencies in TES. Every closed evaluation task will be stored in the All Closed Evaluations queue.

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Evaluation tasks cannot be deleted from TES. Only individuals with the Equivalency Manager User Right and the Evaluation Tracker User Right may view this queue. The number of tasks for each institution displays in (red) beside the Institution name.

When you first open this page you will see a list of the institutions that you have closed evaluations with. You can click the arrow image) button next to an institution to see the closed evaluation tasks for that institution.

There are several Search categories available, just as we saw in the All Open Evaluations queue. In this queue, you can search the closed evaluation tasks by assignee, institution, course code (either by the transfer course or by the proposed equivalent home course), creator, and/or by evaluation age. There is also an option to change the sort order (once you are looking at a list of evaluation tasks). In fact, you can also just look at the entire list by clicking the image button without selecting any filtering criteria. We’ll take a look at each of these searches.

  • If you simply click the image button, a list of all of the closed evaluations for all of the users at your institution in TES displays. You can change the sort order from course code to create date, assignee, creator, or institution. Click the arrow (image) to the left of any evaluation to view its’ details.

When you click SEARCH, without designating any search parameters, the entire list of closed evaluations will display, in Course Code order.

You can click an arrow (image) next to an evaluation task to view that closed evaluation.

  • Search by Assignee – filter the list of (now closed) Evaluation Tasks by the person that they were assigned to. Select the person’s name in the drop down list and click the image button to see a list of the closed evaluations that had been assigned to that reviewer. You can change the sort order from course code to create date, assignee, creator, or institution. All closed evaluation tasks previously assigned to that person will display. Click the arrow (image) to the left of any evaluation to view its’ details.
  • Search by a particular Institution – Select the Institution name in the drop down list and click the image button to see a list of the closed evaluations for that feeder institution. You can change the sort order from course code to create date, assignee, creator, or institution. All closed evaluation tasks for that source institution will be displayed. Click the arrow (image) to the left of any evaluation to view its’ details.
  • Search by Course Code – either TRANSFER COURSE,

Click the image button to see a list of the closed evaluations for the selected transfer course. Click the arrow (image) to the left of any evaluation to view its’ details.

  • Search by Course Code – or PROPOSED EQ COURSE.

Click the image button to see a list of the closed evaluations for the selected home course. Click the arrow (image) to the left of any evaluation to view its’ details.

  • Search by Creator – filter the list of open Evaluation Tasks by the person that created/initiated the task.

Select the person’s name in the drop down list and click the image button to see a list of the closed evaluations created by that individual. You can change the sort order from course code to create date, assignee, creator, or institution. All closed evaluation tasks created by that person will be displayed.

Click the arrow (image) to the left of any evaluation to view its’ details.

  • Search by the Evaluation Age (ALL, 2 DAYS, 5 DAYS, 10 DAYS, 15 DAYS, 20 DAYS, 30 DAYS, 60 DAYS, or 90 DAYS).

Click the image button to see a list of the closed evaluations that are newer than the selected age. Click the arrow (image) to the left of any evaluation to view its’ details.

  • Sort List By: allows you to change the sort order of the evaluation tasks that are displayed. The default sort is by the transfer COURSE CODE, but you can change the sort to display the list in order by CREATE DATE, ASSIGNEE, CREATOR, or INSTITUTION. Click the arrow (image) to the left of any evaluation to view its’ details.
    • Sort List By: COURSE CODE
    • Sort List By: CREATE DATE
    • Sort List By: ASSIGNEE
    • Sort List By: CREATOR
    • Sort List By: INSTITUTION
  • Use the image button to clear out any previous search/sort criteria, and return to the full list of closed evaluations (sorted by COURSE CODE).


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4 Best practice would dictate that a proposed equivalency should end in some form of an equivalency for institutions that do store their equivalencies in TES. If a proposed equivalency is denied by the reviewer, assigning an equivalency to a user-added course that designates that the course will not transfer is preferable to leaving the incoming course as “unevaluated”. In other words, you want to, a.) value the work that went into the evaluation and, b.) avoid resending duplicate evaluations every time another student brings in a transcript with that course.

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