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Create Equivalencies Using Military Courses and/or Occupations – American Council on Education (ACE)

TES has catalogs of the courses and standardized exams offered by College Board (AP and CLEP), International Baccalaureate, DSST (formerly Dantes) exams, and the Military Courses and Occupations cataloged by the American Council on Education (ACE). To create new equivalencies for these source courses and exams, use the Course Finder feature to search for the following:

  • American Council on Education (more commonly referred to as ACE) – search for “American Council on Education”, “American”, “Council”, “Education”, or “ACE” in the INSTITUTION SEARCH field:

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  • Click the arrow button to select the American Council on Education (Washington, DC).

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  • Select the desired data set and click the Select button.

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  • Select the Military Branch that you want to select courses/occupations from (all Military Branches are in the DEPARTMENT dropdown, listed alphabetically).

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  • Click the checkbox(es) for the course(s)/occupation(s) that you want to create an equivalency for.

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  • Click the View button to view the course/occupation description(s).

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  • Click the puzzle piece icon to create an equivalency (or the footprints icon to create an evaluation task in the Evaluation Tracker Workflow if you need approval).
    • Select the data set from your institution that you want to build the equivalency to.
    • Use the SELECT DEPARTMENT dropdown list to select the desired department from your data set.
    • Select the course(s) you would like to define as equivalent by clicking the plus symbol icon next to them.

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  • Click the Preview button to create the equivalency.

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  • Add the EQUIVALENCY DETAIL information into the equivalency.
    • Effective Date Range: (Optional) Add a date range for the equivalency (or leave these dates blank). The first year the course appeared in a catalog from the transfer school will be inserted as a default begin date. You can elect to remove the default date, if you don’t want it.
      • Effective dates “limit” an equivalency. When you set an effective begin date, the equivalency will be “inactive” for transfer courses earlier than the begin date. If you leave the begin date blank, the equivalency is considered “active” from the “beginning of time”.
      • When you set an effective end date, the equivalency will be inactive for transfer courses following the end date. If you leave an end date blank, your equivalency is effectively active until the “end of time”.
      • Most users choose an effective begin date based on one of three factors: a) the first year of accreditation (from whatever accreditation bodies you choose to recognize), b) the first year a course appeared in a catalog from the other school (look for the “version history” fields shown for each course), or c) the date the equivalency was created. We have chosen b) as the default value to try and save users some data entry.
    • Public View Hide?: (Optional) Checking this checkbox allows you to elect to remove this equivalent from the Public View. It will not be displayed on your website, even if you have enabled the Public View.1
      • You might hide an equivalency for any number of reasons. For example, perhaps you have created the equivalency for a single student, maybe the academic department only assigns the equivalency to certain students after a case-by-case review, or any other number of reasons.
    • Public Note: (Optional) Add any information that you would like to publicly display when this equivalency is viewed in the Public View and when authorized staff look at it.
    • Private Note: (Optional) Add any information that you would like to be available to authorized staff only. These notes will be hidden from the Public View.
    • Click the Create button to create the equivalency.

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If you already have equivalencies defined for AMERICAN COUNCIL ON EDUCATION course(s)/occupation(s), you can use the Equivalency Manager to simply open the list of existing equivalencies you have defined for AMERICAN COUNCIL ON EDUCATION, and use the +EQ Add button to add new equivalencies to the list.

  • Use the MATCH menu to select the Equivalency Manager. Find AMERICAN COUNCIL ON EDUCATION in the list of institutions that you have at least one equivalency with.

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  • Click the arrow button for AMERICAN COUNCIL ON EDUCATION to view/manage the list of equivalencies that you have for Military Courses and Occupations.

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  • Click the +EQ Add button to begin the process to create a new equivalency.
    • Select the desired catalogs (data sets).
    • Select the desired departments for the transfer course/occupation and home course(s).
    • Select the desired courses for the equivalency.

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  • Click the Preview button.

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  • Add the EQUIVALENCY DETAIL information into the equivalency.
    • Effective Date Range: (Optional) Add a date range for the equivalency (or leave these dates blank). The first year the course appeared in a catalog from the transfer school will be inserted as a default begin date. You can elect to remove the default date, if you don’t want it.
      • Effective dates “limit” an equivalency. When you set an effective begin date, the equivalency will be “inactive” for transfer courses earlier than the begin date. If you leave the begin date blank, the equivalency is considered “active” from the “beginning of time”.
      • When you set an effective end date, the equivalency will be inactive for transfer courses following the end date. If you leave an end date blank, your equivalency is effectively active until the “end of time”.
      • Most users choose an effective begin date based on one of three factors: a) the first year of accreditation (from whatever accreditation bodies you choose to recognize), b) the first year a course appeared in a catalog from the other school (look for the “version history” fields shown for each course), or c) the date the equivalency was created. We have chosen b) as the default value to try and save users some data entry.
    • Public View Hide?: (Optional) Checking this checkbox allows you to elect to remove this equivalent from the Public View. It will not be displayed on your website, even if you have enabled the Public View.1
      • You might hide an equivalency for any number of reasons. For example, perhaps you have created the equivalency for a single student, maybe the academic department only assigns the equivalency to certain students after a case-by-case review, or any other number of reasons.
    • Public Note: (Optional) Add any information that you would like to publicly display when this equivalency is viewed in the Public View and when authorized staff look at it.
    • Private Note: (Optional) Add any information that you would like to be available to authorized staff only. These notes will be hidden from the Public View.
    • Click the Create button to create the equivalency.

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If your institution also subscribes to Transferology™, hiding these equivalencies from the Public View will also mean that they will not display in Transferology.

NOTE: If you are not currently utilizing the Public View feature there is no need to hide all your equivalencies. Only hide the ones that you know you would not want anyone to see. If you later decide to enable the Public View, any equivalency that has been hidden will not show. All the others will display.

The Equivalency Batch Editor is also available to batch hide or batch reveal equivalencies in the Public View. For example, you may want to work on equivalencies with a particular institution, keeping them hidden until you are ready to display them. Create the equivalencies with the “Hide” box checked, and then use the Equivalency Batch Editor to reveal them all in one step.

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