There are times where you will evaluate an incoming course and you will want to transfer it in, but you may not have a direct equivalent. There may be other times that you do have a direct equivalent, but you would also like to convey to the student that the course may also help to satisfy other requirements - General Education, class standing, etc. There may be other times that you may evaluate a course and determine that you will not accept it in transfer. These situations typically call for what you may refer to as pseudo-courses or placeholder courses. In TES, we call these User-Added Departments/Courses.
Users that are assigned the Equivalency Manager User Right may create departments and course numbers that are not officially in the catalog. These User-Added Home Departments (UADs) and Courses (UACs) can be used as “wildcard” or “elective” targets for the courses in the examples described above. You can also use them to award additional transfer credit for a course from the sending institution that carries more credits than your institution’s course, etc.
One of the newest features in TES also allows you to add User-Added Send Department and/or Courses. Using this feature you can create courses that you do not find in an existing catalog, to create catalogs that are not available in TES, and/or even institutions that do not exist in TES. Please note: If you add institutions/catalogs/departments that actually do exist in TES, or might be added after you create yours, TES will not validate or consolidate your user-added elements to actual elements. You can create anything you would like, but it will remain stand-alone and will only be accessible through your TES subscription.
UADs and UACs are added at the data set level, similar to your traditional course catalogs. There is also a Migrate feature to allow you to migrate (copy) them from one data set to the next.
- Point to Match.
- Click on User-Added Courses.
- Select Home Data or Transfer Data.
- To add User-Added Departments/Courses to your own data sets, click the Home Data radio button and click Submit.
- To add User-Added institutions/Departments/Courses to TES, click the Transfer Data radio button and click Submit.