All courses (including User-Added Courses) need to be tied to a department in TES. The User-Added Home Department feature allows you to add departments to your TES data set that don’t actually exist in your catalog. For example, if you would like to accept transfer credit for a student that took classes in a discipline that you don't offer, you can create a User-Added Home Department, and the appropriate User-Added Home Courses to serve as targets for those courses.
Consider the following two scenarios:
SCENARIO: You evaluate courses from a source/feeder institution and you determined that they will not transfer, but you currently have no way to officially designate them as non-transferrable. Do you want to have to re-evaluate the same course(s) over and over again each time another student tries to bring it in, or, would you rather document that you have already evaluated it and save all that time in the future? To document the work that you have accomplished, you can define an equivalency to a course that designates that it will not transfer. You can add a User-Added Course to store this equivalency. That begs the question; Do you want one, “universal”, does-not-transfer course, or do you want to add one to every department in your catalog?
SOLUTION: The most efficient way to do this would be to add one, “universal”, does-not-transfer course, and the best way to do that would be to add a User-Added Department to hold this course. For example, you can create a User-Added Department called NO TRANSFER, and then create a User-Added Course in that department to equate all the courses you will not accept in transfer to.
SCENARIO: A feeder institution has an Architecture program, but you don’t. The Chair of your Construction Management department has decided that those courses will transfer in to that program at your institution. They would like it to be differentiated from the course offerings in their department, however, so they ask you to set it up so that is clearly distinct from the courses offered by their department.
SOLUTION: Create a User-Added Department – ARCHITECTURE – to hold the course(s) that the department wants the incoming Architecture courses to be associated to.
To add User-Added Home Departments/Courses, select User-Added Courses from the Match menu.
- Select the Home Data radio button.
- Click the Submit button.
- To add User-Added Home Departments to your TES data set, click the +Add Dept button in the User-Added Home Courses screen.
- Add a Department name and a department Abbreviation (Department Code).
- Click the Create button.
- The User-Added Department will be listed in the Department dropdown.
- Add as many departments as you need.