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User-Added Courses

The User-Added Courses feature allows you to add courses to your TES dataset that don’t actually exist in your catalog.
  • To add User-Added Courses to your TES dataset, click the button to the right of the User-Added Course(s) section.
  • Check the appropriate Department box(es) to add courses to them.

     
  • Click .

* Best practice is to have the Course code follow the format of your catalog courses without appearing to be an actual course.Methods of creating this appearance include adding characters that wouldn’t otherwise appear in your actual course codes; such as 1XX, 1**, 1++, +++, ***, XXXX, etc.
Checking the Use department abbreviation as course code prefix checkbox will add the department code to the Course when it appears in the list of User-Added courses and when it appears in the department lists throughout TES.

† It is beneficial to keep in mind that you do not articulate any credit to the student’s record in TES – so this is just about communicating transferability. Leaving these fields empty allows you to assign it as a transfer equivalent to incoming courses of widely varying credit. Specifying units, for example, would then require you to add a course for every possible credit level of the incoming course(s). In other words, if you are accepting the course as an elective, and you specify it as 3 units/credits, you would then need a separate 4 units/credits version of the User-Added Course to accept a 4 unit/credit elective, a 5 units/credits version of the User-Added Course to accept a 5 unit/credit elective, and so on for every potential credit level. Leaving the Units empty allows you to use the same User- Added Course as a target for any incoming elective course, regardless of units/credits.

  • Add the desired fields and click .

You can also add User-Added Courses to multiple (or even all) of the departments in your dataset in one step. For example, if you want to add a 100-level elective to each department, check all the departments and then add the course. You can then repeat the process to add 200-, 300-, and/or 400-level electives to all of the departments in your dataset.

  • Check the CHECK ALL checkbox and click NEXT>.
  • Type in the desired information and . This will create the 100-Level course for each of the departments in your dataset (ioncluding your User-Added Departments). Now repeat for 200 and so on. Once all of these courses are added, any change to title, description, etc. would have to be made to each course, so be careful to add them correctly.
  • If you want courses for most of your Departments, but not all, you can use the check all checkbox to preselect them all and tehn just uncheck the ones that you don’t want to create the course in.
  • Add the desired fields and click .

* BestpracticeistohavetheCoursecodefollowtheformatofyourcatalogcourseswithoutappearingtobeanactualcourse.Methods of creating this appearance include adding characters that wouldn’t otherwise appear in your actual course codes; such as 1XX, 1**, 1++, +++, ***, XXXX, etc.
Checking the Use department abbreviation as course code prefix checkbox will add the department code to the Course when it appears in the list of User-Added courses and when it appears in the department lists throughout TES.

† It is beneficial to keep in mind that you do not articulate any credit to the student’s record in TES – so this is just about communicating transferability. Leaving these fields empty allow you to assign it as a transfer equivalent to incoming courses of widely varying credit. Specifying units, for example, would then require you to add a course for every possible credit level of the incoming course(s). In other words, if you are accepting the course as an elective, and you specify it as 3 units/credits, you would then need a separate 4 units/credits version of the User-Added Course to accept a 4 unit/credit elective, a 5 units/credits version of the User-Added Course to accept a 5 unit/credit elective, and so on for every potential credit level. Leaving the Units empty allows you to use the same User- Added Course as a target for any incoming elective course, regardless of units/credits.

  • You can potentially add hundreds of courses in as few as one step!

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