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CollegeSource Support

Will My Courses Transfer


Add Courses

Begin by adding courses to your account that you have already taken, that you plan to take, or that you just want to see how they might transfer. On the Courses tab (selected by default), begin by typing a school name in the School Name field.

Be careful to spell the school name correctly or it will not appear in the list. The best way to find a school name is to start with what makes it most unique. In this example, to find Spoon River College, type "spoo..."

Next, select the term, the year, and then start typing the department (subject) of the course that you want to add.

Be careful to spell the department name correctly or it will not appear in the list. In this example, to find Mathematics, type "ma..."

If the institution you attended uses the Import Your Courses function, a hyperlink options to add the course yourself displays beneath the Department field.

Screen Shot 2017-05-09 at 11.43.54 AM.pngTIP:
Use this feature to import all of your courses from your school's Student Information System (SIS), without the need to add each course manually.

Once the Department is selected, a course list appears below. Click the Add button () to the right of the course to add it to your account:

Add Courses Manually

If CollegeSource has no catalog for the school you attended/plan to attend, courses may not appear in the Transferology list, resulting in a "not found" message under the Department field.

In this case, use the Add it yourself link to manually enter classes.

Alternate Tabs

Use the Standardized Exams tab and the Military Credits tab to add other types of courses in a similar manner.



Screen Shot 2017-05-09 at 11.43.54 AM.png TIP:
Add up any combination of regular courses, standardized exams, and/or military credit in Transferology to maximize your transfer credit!

Courses Page

A list of selected courses appears under the My Courses section on the right.

In the example above, four new courses from Spoon River College have been added to the other five courses, for a total of nine courses in the My Courses section.

Your Transferology account retains all of the classes added unless you delete them yourself. Delete any course by clicking on that course's respective Delete button ().

Click the Search for Matches button () to proceed. 

Matches Page

The Matches page displays a list of all the schools (in order of descending percentage match) in the CollegeSource subscriber network that accept the transfer credit.

In the above example, a total of 55 schools were returned as matches.

Filter and Sort

Filter and Sort options can narrow the matches even further to meet your specific needs. Two areas allow for filtering the Schools Found results:

  • Filter Text Field (top of page) allows filtering by school or by city
  • Sort/Filter Box (top right of page) allows sorting and filtering:
    • Sort
      • Match
      • Distance
      • Population
      • Tuition
    • Filter
      • Distance (miles or zip code)
      • State
      • Tuition
      • Population
      • School Type
      • 4-year or 2-year institution


A red "no matches found" alert appears at the top of the page when filtering criteria returns no matches.


Select fewer filters or clear existing filters and try again.

For example, you may narrow the matches to only include those schools that reside within a certain distance of your zip code (in the example below, less than 50 miles):

Use the Sort/Filter box on the right to focus only on a specified selection of the list. Also note the number of matches excluded based upon the selected filter.


Sort rearranges all of the matches to show in a particular order that the user dictates from the drop-down menu:

  • Best Match (top, default)
  • Distance Increasing
  • Distance Decreasing
  • Population Increasing
  • Population Decreasing
  • Tuition Increasing
  • Tuition Decreasing


Filter selects only certain matches to show that fit within the parameters selected by the user from the drop-down menu:

  • Distance
    • Any distance (top, default)
    • Less than 25 miles
    • Less than 50 miles
    • Less than 100 miles
    • Less than 250 miles
    • Less than 500 miles
    • Online only

Under the distance filter, change the zip code at any time by clicking on the current zip code [of the school name(s) input]:

A text field allows the user to input a custom zip code or to reset the zip code to the current location via the compass button (). 

  • State
    • Any state (top, default)
    • <alphabetical listing of states>
  • Tuition
    • Any tuition amount (top, default)
    • Up to $
    • Up to $$
    • Up to $$$
    • Up to $$$$
  • Undergrads (student population)
    • Any population (top, default)
    • Up to 3,600
    • Up to 7,750
    • Up to 14,300
    • Up to 22,750
  • School Type (e.g. Public, Private)
    • Any school type (top, default)
    • Public
    • Private not-for-profit
    • Private for-profit
  • Year
    • Any year (top, default)
    • 4 year
    • 2 year

Favorites Only

Display only those schools selected as your Favorites ( → ) on the School Results page

Search for a Particular School

Students have the ability to search for a specific school of interest on both the transfer path (green) and replacement path (blue) when viewing matches. Click the Looking for a particular school? hyperlink above the text field:

The "Select the school you're looking for" pop-up window appears:

From the corresponding drop-down menus, first select a state and then a school. Click Close to close the window or View Matches to select matches at the named school.

Click on the % Match button to view the articulations for the school of interest.

Schools that have 100% Match will show all matches.

School Results Page

The % Match button directs students to the School Results Page, which allows them to 1– View Matches by Type, 2– Request Information, and 3– Apply Courses to a Program.


View Matches by Type 

Type of matches are grouped onto tabs and may include any combination of the following four types: Matches, Misses, Maybes, and Taken Here.

  • Matches

The Matches tab lists courses for which a student will receive credit upon successful completion and transfer. Schools that have 100% match will show all matches on the Matches tab only. Those equivalencies with notes on the transfer rule have adjacent Information icons that link to bubbles..

  • Miss(es)

    The Misses tab lists courses that have been defined as will not transfer or courses that are part of a definition, but not the entire definition. Additional coursework (shown in gray) is required for this transfer equivalency to work.
  • Maybe(s)

The Maybes tab lists courses that have not been assessed by the school you are interested in transferring to, and therefore may or may not transfer. 

  • Taken Here

    The Taken Here tab lists courses the student added to their Transferology account at the school they're looking for matches for. So, this tab only appear when you have entered courses from the same school you are looking at.


Apply Courses to a Program 

If a school of interest has programs enabled, you can run a program to see how your transfer coursework would apply to a specified degree. You can even include all transferable coursework whether you add all the classes to Transferology or not. Click the Apply Courses to a Program button ().

All programs run remain in your Transferology account unless you delete them. You may need to rerun programs if equivalencies change, or if you take different courses that you add to your account.

Clicking this button takes the user to the School Information page, explained below.

School Information Page

The School Information page alphabetically lists all programs and degree type at the selected institution. Filter the results (if desired), find the program of interest on the Program tab, and click the hyperlink for further details:

In the example above, the Chinese Education program is selected.

Program Information Page

Program Information page contains details about the selected program, if available. Information Links and an available list of Awards (or degree types) is provided.Click the See how your courses might apply to this program button ().

A series of questions will appear in a succession of pop-up dialog boxes that the student must progress through.

Click the Next button () to progress.

If you selected "Yes" to this question about viewing how other courses may transfer, all possible transfer courses from other schools will be added to the program, not only the ones you have added to your profile.

Click the Next button () to progress.

Acknowledge the disclaimer that appears in the following dialog box by placing a check in the checkbox and clicking the Go button.

Click the Go button () to progress.

A green "Success" bubble appears in the upper right corner to indicate the request is processing behind the scenes.

Click the Show Notifications button () under the User drop-down tab, OR, click the Programs option in the menu bar to view the Program Request on the Program Requests page.

The Program Requests page lists all programs and schools the student has set up in Transferology. When a program is ready to view, the Status symbol turns from a spinning busy symbol () to a checkmark () and the program name turns into a hyperlink to click. 

The program runs on the campus of the school you are running it for. Click the Refresh button () to refresh the display to see when the program is returned to the Transferology site.

Review the program audit to see the transfer options (in the example below, at Miami University):

Scroll through the program to view transfer options. Degree requirements that have been met will display as gray text and indicate that they came from the "transfer from" school. Remaining requirements display as blue hyperlinks. Those requirements with equivalent courses that could be taken before transferring display in green {braces}.

Your account retains all the classes added, unless you delete them yourself. The programs you have run will also remain in your account. You may have to re-run them if equivalencies change, or if you take different courses that you add to your account, but only you can delete them. 

If you have questions about how requirements display, email the school you ran the programs from.


Request Information

Use the Request Information button on the School Information page to initiate the transfer process. Request specific types of information from the school and even send a message using the Request Information button ()

Specify what type(s) of information requesting by clicking in the adjacent corresponding checkbox:

  • Advising
  • Campus Visit
  • Admission
  • Financial Aid
  • Veteran's Resources
  • Programs
    • Request additional information regarding a [  ] Program by selecting the checkbox first, then typing directly in the activated field. (The field is unavailable if clicking directly in the gray text box first.)

The checkbox selections made here will be reviewed by staff at the institution of interest so that they can get you the information requested.

The student may also opt to override the standard outgoing text that is sent to the school by replacing it with a own Custom Message.

Click the Send to... button () to process the information request.

If the request for information is successfully sent to the school of interest, a green success bubble will appear in the upper right portion of the screen:

If the school is not a participant in the Transferology network, or if the school participates in Transferology but has no matches, a red warning will display:

You may still view the School Profile and Request Information to have the school contact you. However, you will not be able to request information from the School Profiles for those schools outside of the Transferology network–contact those schools directly to find out how to transfer there and what they may accept.

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