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Transfer Tab

 

In addition to replacement functionality, the Course Bundles also have transfer functionality. The Transfer tab corresponds to the Will My Courses Transfer? path in the Transferology application for the student.

Saved Transfer Bundles appear in the table as a list of interactive hyperlinks:

 

Lab users navigating to the Advising & RecruitingCourse Bundles menu will see the Course Bundles page and its tabbed layout. Three tabs may display:

  1. Transfer path (default)
    • Analogous to the Will My Courses Transfer (green path) functionality in the Transferology student application
  2. Replacement path
    • Analogous to the Find a Replacement Course (blue path) functionality in the Transferology student application
  3. (possibly) Empty path
    • Shows created bundles that have no courses
    • The Empty tab only displays when empty bundles are saved with no courses; otherwise, the Empty tab will not be visible

 

Empty Course Bundles?

The Course Bundles area will appear empty when no transfer bundles have yet been saved, the table will appear empty. The user can create a new transfer bundle by clicking +Create Transfer Bundle button ().

 

Transfer

The Will My Courses Transfer functionality in the Transferology student application is available to staff working in the Transferology Lab via the Course Bundles page. On the Transfer tab, you may perform several functions as detailed below:

 

# Function
1 View/Edit existing transfer bundle
2 # of Courses
3 + Create new Transfer Bundle
4 View/Edit
5 Create copy
6 Share bundle with someone
7 View matches
8 Run program
9 Delete

 

Edit Transfer Bundle

To quickly and easily edit an existing Transfer Bundle, click directly on its hyperlinked name:

 

The Transfer Bundle details will open in a new screen where you can use the three tabs (on the left) to view and manage the existing Course List (on the right):

NOTE: The fields for term, year, and department are grayed out (inaccessible) until a School Name is selected.

 

Transfer Tabs

On the right side of the screen is the Course List populated with transfer courses from other institutions.

  • The Taken (term/year) and Department fields are grayed out (inactive) unless you enter information into the School Name field.
  • The ability to Delete All courses, per institution, simplifies management of the Course List

Navigate the tabbed options to add coursework by Courses, Standardized Exams, and/or Military Credits:

Transfer tab for Courses Standardized Exams and Military Credits.jpg

 

Courses tab

The Courses tab is displayed, by default, with lookup fields for School Name, Taken dates (Term, Year), and Department:

 

Standardized Exams tab

From the Standardized Exams tab, select an Exam type and a Year from the drop-down menus:

 

Military Credits tab

From the Military Credits tab, select an Organization and a Year from the drop-down menus:

 

Populate a Course List

Add Courses From Courses Tab

Single Course Bundle

 

 

Multiple Course Bundle

Multiple courses may added from the same school, but may also come from different institutions, different terms/years, and other departments.

 

Entering an invalid Department name will flash a red "Error Processing Request" alert bubble () in the upper-right area of the screen. Enter a new selection.

 

Delete Course/s

You can delete bundles and courses in bundles. Any deletion will prompt a confirmation window:

  1. Click the trashcan button corresponding to the course you wish to delete by hovering over the course row:

 

2.  Confirm the deletion in the pop-up window:

 

3.  A red alert bubble will alert the user to the course deletion:

 

Delete Course Bundle

To delete a course bundle, click on its respective Delete button (). The bundle will be removed from the list.

 

Delete Individual Course From Course List

To delete a course from a replacement course list, click on its respective Delete button (). The course will be removed from the Course List.

 

Search for Matches

View the equivalencies for the bundled courses by clicking the green Search for Matches button ().

 

Schools Found Page

The Schools Found page displays a list of all institutions from Transferology with at least one match to the coursework, in order of descending percentage match.

 

A "match" is an established equivalency.

 

By default, the institution you have logged in from is automatically pushed to the top of the list, regardless of percentage match.

In the screenshot below, the user can view the full profile for the University of Toledo and then view matches for Wright State University:

 

 

In our example above, 24 institutions have matches to the transfer course list. (Since this list may be extensive, you may Filter or Sort through the search results.)

Below is a list of the interactive areas of the Schools Found page on the transfer path:

Interactive Element Icon/Button Description
% Match

Displays the percentage match an institution has with user-selected parameters; links to the institution page with a tabbed summary of course matches (left) and the school profile (right). See View a Match.

Campuses

New in 1.7

Displays list of multiple campuses on the Schools Found page by:

  • Name
  • City
  • State
  • Miles Away
Students

Hover over the students icon to view the number of undergraduate students enrolled at this institution; the five-point scale provides a quick visual for comparison of student populations

Tuition

Hover over the tuition icon to view the annual tuition, specified as either in-state or out-of-state; the five-point scale provides a quick visual for comparison of tuition costs

Edit (transfer) Bundle Return to the previous Course List page for the purposes of editing the school (transfer) bundle

 

Filter and Sort

The list of matching schools may be extensive. Easily manage your matches using the filter box on the right side of the screen:

Learn more about sorting and filtering capabilities in the filter box here.

 

View a Transfer Course Match

You may view the courses at a selected institution to view transfer course options. On the Schools Found page, click on an institution's green Percent Match button with the desired match.  A "match" is an established equivalency.

 

Add any school as a Favorite () by hovering the mouse next to the institution name and clicking the star:

 

The school match page is generated, revealing how the institution matches (or does not match):

 

Tabs may include the following:

  • Matches: courses that match
  • Misses: courses that have been evaluated and will not transfer
  • Maybes: courses that have not been evaluated
  • Taken Here: courses taken at the home school

 

TES Mode

If your institution has an active subscription to TES and Transferology, then you have access to the TES evaluation integration. The TES Mode tab helps users target the courses from other institutions for which student most want transfer answers. If you institution uses this integration, you may be assigned the role of TES Evaluator, which allows you to send unarticulated courses (i.e., courses listed on the Maybes tab) from the Transferology Lab to the TES evaluation workflow in the Course Bundles area.

TES Mode may be available in the Course Bundles area as well as in Unknown Equivalencies.

Available tabs may include any combination of the following: Matches, Miss, Maybe, and/or Taken Here:

  • Matches: (selected by default) specific courses a student may be awarded after transferring, assuming a passing grade was earned in the transferred course

 

The list of matches from different institutions may display different notes about the transfer rule that appear as tooltips:

Icon Note About This Transfer Rule

 

  • Maybes: courses not yet review by this school to confirm they will successfully transfer

 

  • Misses: (2 types) courses that will not transfer; courses that will transfer if the student takes additional coursework

 

  • Taken Here: courses that have been taken at this school

 

In the example above, the Matches tab reveals that eleven courses from Sinclair Community College will successfully transfer to Miami University. Next, the user must select which program at Miami University to apply the course credits toward.

 

Apply Courses to a Program

When a school has the ability to run audits, a green Apply Courses to a Program button () appears within the School Profile section on the right side of the screen.

 

 

 

Apply Courses to a Program directs users to the school's complete alphabetical program list where a selection can be made: 

 

 

In the example above, the Accountancy program is selected.

 

Not all institutions have the ability to run audits. When this is the case, the See How Your Courses Might Apply to This Program button will not appear in the School

Profile Section:

 

 

Click See How Your Courses Might Apply to This Program button () to walk through a sequence of question/answer pop-up dialog boxes (4 maximum). These dialog boxes help the application provide additional information to the user. Proceed through the boxes via the Next button ():

 

Have you completed the Ohio Transfer Mode?

If so, where?


The first dialog box is optional and may/may not display.

This box typically poses questions that are not universally applicable (e.g., state-specific questions).

 

 

 

 

What courses should be included when running this program?

-include a bundle

-include no coursework


This dialog box addresses course inclusion.

 

 

 

 

View how courses from another school may apply to this program?


This dialog box allows for applying courses from another school.

 

 

 

 

Advisor must read the assumption of a passing grade statement and check the checkbox before the Run Audit button is activated


The last dialog box is a disclaimer of understanding before proceeding.

 

 

Behind the scenes, an e-mail from CollegeSource Quality Assurance confirming the program request is generated to the user.

 

Generate an Audit

A green alert bubble confirming the plan request momentarily appears in the upper right corner:

 

 

Click directly on this alert bubble, or go to the Advising & Recruiting>Programs>My Program Requests area of Transferology to view the newest Program Request populating the top row of the table.

Click on a program name hyperlink to display the student audit. In the example below, an audit for the Agronomy program at The Ohio State University is illustrated:

 

 

When waiting for audits to return, you may need to wait momentarily and click the Refresh button ().

 

You may output the information via the Email Program () or Print () buttons. or click Return to Programs () to return to the previous screen.

 

Avoid use of the web browser's back arrow to navigate:

 

 

 

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