Course Import Schema
| Field | Format | Length | Pattern | Description | Required? |
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Course Department |
Variable Char |
1-15 |
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The department abbreviation as it would appear on a transcript. |
Required |
|
Course Number |
Variable Char |
1-15 |
|
The course number. |
Required |
|
Course FYT |
Character |
6 |
CCYYMM |
The first year/term the course is available. |
Required |
|
Course LYT |
Character |
6 |
CCYYMM |
The last year/term the course is available. |
Required |
|
Course Title |
Variable Char |
1-50* |
|
The title of the course. |
Required |
|
Hours Low |
Numeric |
2 |
No Leading Zeros |
The least number of credit hours a student could earn taking this course. |
Required |
|
Hours High |
Numeric |
2 |
No Leading Zeros |
The maximum number of credit hours a student could earn taking this course. Could be the same value as the "Hours Low" field. |
Required |
|
Department Name |
Variable Char |
1-30 |
|
The written name of the department. |
Required |
|
Pseudo Course Flag |
Character |
1 |
P if pseudo, |
DARwin/uAchieve Only Marks a course as a pseudo course. |
Optional |
|
Delivery Types |
Variable Character |
1-4 |
see below** |
Select one or more of these delivery types: |
Required |
|
Memo FYT |
Character |
6 |
CCYYMM |
The first year/term the memo is applicable. |
Required (if using memo) |
|
Memo LYT |
Character |
6 |
CCYYMM |
The last year/term the memo is applicable. |
Required (if using memo) |
|
Memo Description |
Variable Char |
1-20 |
|
A unique identifier for the memo (a single course can have more than one memo). |
Required (if using memo) |
|
Memo Text |
Variable Char |
See below*** |
|
The text of the memo. Memos can be anything from a course description to a list of prerequisites or just a special note about the course. |
Required (if using memo) |
*The 50 character title will get trimmed to 29 characters when students adds it to their My Courses profile.
**Delivery type: You can select multiple values in this field. If you opt to set more than one delivery type per course do not place commas/pipes/tabs between entries.
Example of a single type (without memo):
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Example of a multiple type (without memo):
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***Course Memos are no longer restricted to 250 characters. There will be no limit to the number of characters you can have, now the limit will depend on the text editor that you use. The course memo text must fit on the same line as the rest of the course information (in other words, the memo field cannot wrap to the next line).
Course Memos
When NOT ADDING a memo
- Don't include the memo field separators
When ADDING a memo
- One or more memos can be associated with a course
- Each memo must have the Memo FYT, LYT, Description and Text fields
- When adding multiple memos keep in mind that the text in the memo field must fit on one single line, it cannot wrap.
An example of a course bank PIPE delimited file with a change in course hours and without memos looks like:
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An example of a course bank PIPE delimited file with one memo looks like:
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An example of a course bank PIPE delimited file with multiple memos looks like:
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Duplicate Courses?
Courses are considered identical (i.e., duplicate) when their primary keys are the same. The following fields comprise the primary key for the Transferology courses:
- Course Department
- Course Number
- Course FYT
If you must show a the same course with different course hours or description, you must use different Course FYT and LYT values.
Import File Examples
Click the file type below to view the examples:
Comma Delimited File
Without Memo
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With Memo
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Tab Delimited File
Without Memo
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With Memo
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Pipe Delimited File
Without Memo
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With Memo
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