Year Term Conversions map a month and year to the year term for an institution.
Where Year Term Conversions are Used
Year Term Conversions are used on the Add Courses page in the application to get the correct lists of departments and courses for the "Taken" dates the user has selected (green path) or the current date (blue path).
Year Term Conversions are used to determine which programs to display to users in the Lab.
Year Term Conversions are used for audit requests in two circumstances:
- When determining what year term to submit on the audit request
- In the coursework part of the audit request, the year term that the user selected when the course was added is translated using the year term conversion for the school that the program belongs to
Year Term Conversions are used in the rule check on the Popular Courses page of the Lab by using the current year term for the school the user is logged into as the date the course was taken.
Year term conversions are managed under the School Profile menu for School Administrators and Program Administrators.
A table of existing year term conversions are displayed:
Year Term Fields
Year terms are arranged by several columns:
|First Year Term||
The first year term of the selected year term conversion
|Last Year Term||
The last year term of the selected year term conversion
|Course Month||The course month assigned to the selected year term conversion|
|Term Code||The term code assigned to the selected year term conversion|
|Term Description||Input the term description|
|Start Term?||Does the selected year term conversion have a start term? (yes/no)|
|Year Adjustment||Year adjustment for the selected year term conversion, if applicable|
Edit the selected year term conversion, generates the Year Term Conversion pop-up window:
|Delete||Delete the selected year term conversion|
Create Year Term Conversion
Create a new year term conversion by clicking the + Create Year Term Conversion button (). Pop-up window fields will need to be completed:
- First Year Term*
- Last Year Term*
- Course Month
- <Calendar months: January-December>
- Term Code*
- Term Description*
- Start Term
- Year Adjustment
- Add 1 year
- Subtract 1 year