Manage Programs

Run Program

The Run Program button () generates a series of questions in pop-up windows for the user to navigate through that gather information to run the selected program (in the example below, Anthropology). The last pop-up displays a disclaimer regarding passing grade definitions.

A green bubble will momentarily display in the upper right corner of the application window if the selected program has been successfully run:

The user can "click here to view" the run program within the confirmation bubble, when ready.

My Program Requests

The program run will populate at the top of the program requests list on the My Program Requests tab (Advising & Recruiting tab, Programs):

The table allows users to see an overview of their associated program requests. Use the Refresh button () to update the Status column.

My Program Requests Fields

Field	Screenshot	Description
Time		Date (M/DD/YY) and time stamp of the program run
Program	→	Click on a hyperlink in the Program column to view the audit analysis for the selected program NOTE: Only program names listed in underlined text are hyperlinks. A program name displayed in plain text indicates that it is still in-progress (not ready to view). Click the Refresh button to move the Status to complete.
School		Lists the school that the Program Request is generated from
Student		In applying courses to a program, the Administrator may opt to 'Include a Student's Coursework.' If so, the Student name populates this Student field. NOTE: The Student field is optional and cannot be selected when the Bundle field is specified.
Bundle		In applying courses to a program, the Administrator may opt to 'Include Courses From a Bundle.' If so, the Bundle name populates this Bundle field. NOTE: The Bundle field is optional and cannot be selected when Student field is specified.
Viewing Other Courses From		In applying courses to a program, the Administrator may opt to 'View Other Courses From' another school to apply to a program. If so, the school name populates this Viewing Other Courses From field. NOTE: Viewing Other Courses From field is optional
Status	In-progress:    Complete:	A spinning in-progress icon indicates that the Program Request is still processing and not ready to view   A checkmark icon indicates that the Program Request is completed and ready to view
Email All Student Courses Program Request button (envelope)	→	Click the envelope button to e-mail a selected program plan using the Send Program button
Remove All Student Courses Program Request button (trashcan)	→→	Click the Delete (trashcan) button to remove the program plan from the Program Requests list. A red alert bubble momentarily appears in the upper-right part of the screen near the username.
Refresh button		Click the Refresh button to update the list of programs on the My Program Requests tab.

Click the hyperlink of the program name to view the audit. For example, audit for an Agronomy degree at The Ohio State University is illustrated below:

Edit Program

Edit a program using the Edit button (). The Program window displays with fields for managing the degree program details that display on the Manage Program page:

Delete Program

On the Manage Programs page, click the Delete button () associated with a program to remove the selected program.

A confirmation window confirms that the user wishes to delete the selected program before it is removed from the list of programs:

Create Program

On the Manage Programs page, click the green + Create Program button () to add a new program. The Program window displays with empty fields for creating the degree program details:

See the table of Program Fields (above).

Import

Import programs into the existing Programs table by clicking the Import button ().

 Complete the following fields in the pop-up window (required fields are denoted with a red asterisk *):

• File to import *
  • Prompts to select a specific file using the Choose File button
• Format
  • Transferology (recommended)--a simplified version of the u.select format
  • u.select (Legacy)
• Delimiter
  • Comma (default)
  • Tab
  • Pipe
• Other Settings
  • [  ]  First row contains column names?
  • [  ]  Delete existing programs?
    • Place a check mark in the box to remove all of the programs currently listed in Transferology for your institution and replace them with the programs in the Import file
    • No check mark in the box will add the Programs in the Import file to those already listed for your institution

When importing programs, it is good practice to import the question file FIRST and then the program file to ensure that the questions are linked up correctly with their corresponding programs.

Export

Export all of the programs in the Manage Programs table by clicking the Export button ().

Pop-up window fields will need to be completed:

• File Name *
  • Key in the file name for the program to be exported
    NOTE: The File Name* field generates a default file name that may be customized before export
• Delimiter
  • Comma (default)
  • Tab
  • Pipe
• Export Format

The output is a CSV text file with a field delimiter of the user's choosing that may be opened by a text editor, Microsoft Excel, or any application that can read/write text files. For example, the Excel spreadsheet below is populated with the exported programs: