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CollegeSource Support

Transferology Programs Import Record Format

Both School Administrators and Program Administrators can import and/or export programs in the Transferology format.

 

The Transferology Programs Import Record Format is the same as the Transferology Programs Export Record Format.

Field

Format

Length

Pattern

Description

Required?

Program Name

Variable Char

1-150

 

This will be your program name.

Required

Status

Character

1

T=Test

V=Visible

P=Program Only

Transferology statuses:

Test = Only visible to administrators at your school.

Visible = Visible to all Transferology users.

Program Only = Program will be shown in list of programs for your school. Users will be able to view program details (name, description, URL, etc), but will not be able to run audits with the program.

Required

Program Code

Character

1-20

 

The program's unique identifier in your school's degree audit system.

Required

FYT

Character

1-6

CCYYMM

The first year/term this program is available.

Required

LYT

Character

1-6

CCYYMM

The last year/term this program is available.

Required

COM table override

Character

1-6

 

DARwin/uAchieve Only The COM Table used for this program rather than the default (your UNIQ value)

Optional

CIP Code

Numeric

6

NN.NNNN

Reserved for future use.

The Classification of Instructional Programs code that corresponds with this program. 

We have chosen to use 6-digit codes. So a value of "01" would be entered as "01.0000". If you do not store CIP codes using this format in your SIS you will need to modify the value to fit this pattern before importing your programs.

Optional

URL for program

Variable Char

1-250

 

URL to link to more information about this program on your school's website.

Recommended

Description for program

Variable Char

1-500

 

A note to users displayed in the view audit page's header and on the program details screen.

Optional

Question Description

Variable Char

1-128

 

A unique identifier for the questions you've set up in Transferology. 
If you have more than one question assigned to a program you should enter those in the following format "Description1,Description2,Description3,etc"
 (make sure you put quotation marks around the entire group and commas between the individual question descriptions.)

Optional

Degree Type

Char

1

B, A, C, D, M, P, or O

Reserved for future use.

B (Bachelor),

A (Associate),

C (Certificate),

D (Diploma),

M (Masters),

P (Doctorate),

O (Other)

Required

College Code

Character

1-20

 

DegreeWorks Audits Only- please leave field blank for other audit systems

Optional

Department Code

Character

1-20

 

DegreeWorks Audits Only- please leave field blank for other audit systems

Optional

Program Type Character 1-20   DegreeWorks Audits Only- please leave field blank for other audit systems Optional
Program Ext Name Character 1-20   DegreeWorks Audits Only- please leave field blank for other audit systems Optional

Legend

Required- field must not be empty and must not contain only space characters. The length of the field value must be in the range specified by the length column.

Optional- field may be empty. If the field is not empty, the length of the field value must be in the range specified by the length column.

Reserved for future use - the field isn't currently used by Transferology but may be used in the future.

Sample Import Line:

English - (BA) Creative Writing,V,ENG-CW,000000,999999,,23.1302,,,,B,C,,,,

 

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