Introduction to Reference Articulation
- Who can use it?
- Regular Audit vs Reference Articulation Audit
- Uses of Reference Articulation
- Settings and Basic COMs for Reference Articulation
- Additional COM Fields and Reference Articulation
- Alternate Identities and Reference Articulation
- Pseudo Courses and Reference Articulation
- Institutional Flags and Reference Articulation
The Reference Articulation audit shows information about the home school as well as the equivalencies for courses that can be taken at another school, as indicated in the SELECT FROM line. |
Transferring courses from one institution to another is common as students hop between schools in the pursuit of a degree. Oftentimes, this occurs when the student is on an extended break and decides to take extra courses at an institution near home/work. Reference articulation is a method that allows students to see everything in a single audit: both the incoming coursework (from a transfer school) and the applied courses (from the home school) for which they would receive credit. Using the audit function in uAchieve, the reference articulation audit reports both types of courses: home plus transfer equivalencies.
Who can use it?
Reference articulation is a functionality that currently exists for those institutions that use either DARwin (3.5 or later) or uAchieve (4.2 or later) for their degree audits. Unfortunately, we do not have the ability to modify audits for other degree audit systems.
Reference articulation is a feature of both Transferology and the uAchieve client.
Regular Audit vs Reference Articulation Audit
Regular Audit
A regular uAchieve audit only displays courses that may be taken at the home institution. If a student has taken a course at another institution, then the completed coursework will display on the audit just like that from the home school. :
NOTE: Transfer equivalencies do not display in the SELECT FROM list of courses on the audit if there are uncompleted requirements. |
Reference Articulation Audit
Reference articulation audits, on the other hand, do display information about the home school, as well as the equivalencies of courses that can be taken at another school. A reference to a transfer institution's coursework is placed within curly brackets ({}) in the SELECT FROM: (or Not) line. Equivalencies are displayed in curly brackets next to the relevant courses at the home school:
Uses of Reference Articulation
Reference articulation is used in several areas across CollegeSource products:
- Transferology
Reference articulation is used in Transferology to show equivalencies for coursework that could be taken over the summer or transferred to the home school. (Reference articulation in Transferology is set up on the Transferology Lab's Audit Setup page.)
- uAchieve and transfer articulation
Reference articulation uses both the transfer articulation and auditing processes of uAchieve by reporting the transfer course on the audit. Reference articulation utilizes the audit function of uAchieve as a method of reporting these courses and displays both the course that could be taken at the home school and any equivalencies that might apply from a designated transfer school.
Settings and Basic COMs for Reference Articulation
Before running a reference articulation audit, the COM values must be set by one of two methods: RunBar or COM Table. Some COM fields (including COM.REVART) need not be necessarily set in the COM Table, but can activate uAchieve to produce a desired result through the RunBar in the uAchieve Client. The difference between setting a value in the COM Table as opposed to the RunBar lies in whether you intend for it to be a global setting in uAchieve:
- For the setting to affect a single audit run, change in the RunBar.
-
For the setting to affect every time an audit is run by performing the same function every time, change in the COM Table.
COM.EVALRUN
The one COM field that must be set to view articulations on any audit (whether a regular audit or reference articulation audit) is COM.EVALRUN: to A or E:
EVALRUN Setting | Function | |
---|---|---|
A |
Instructs uAchieve to produce an evaluation on the audit
|
|
E | Generates a course evaluation within a student record in uAchieve rather than on the audit |
COM.REVART
COM.REVART is the COM field specific to reference articulation audits. Specify how the references will appear on the audit by setting the Reference Articulation Control Field COM.REVART: to R or S:
Setting REVART in COM Table |
<or> |
Setting REVART in client RunBar |
Function | |
---|---|---|---|---|
Use this approach when intending a global setting for uAchieve, performing the same function every time an audit is run
|
Use this approach when performing a function only for the particular audit you are going to view | |||
R |
On the Articulation tab: |
This setting will ensure that Reference Articulation will be performed with audits displaying all home courses in the Course List for the requirement as well as the equivalent courses derived from the Transfer Articulation (TA) tables, surrounded in brackets, next to the appropriate course in the SELECT FROM line. If a course doesn't have an equivalency, nothing will be show–just the target courses that can be taken to fulfill a requirement.
|
||
S |
On the Articulation tab: |
This setting will ensure that Reference Articulation will be performed with audits not displaying any home courses with equivalent transfer courses in the SELECT FROM line. It will display the text "NO COURSE EQUIVALENTS AVAILABLE" next to the target course (in brackets { })
|
Remember: |
COM.INSTID
The transfer institution TA table is identified by entering the source ID into the Inst ID field on the Report table of the RunBar or by setting it in COM.INSTID.
- No courses (home or transfer) are required on the student record for the reference articulation report to be prepared.
NOTE: |
LISTALL Display
(Optional)
When displaying courses on the reference audit–especially those containing shorts lists of courses in the SELECT FROM lines–you may condense the layout into a neater, easier to read format using the RunBar List All: H
On the Report tab:
Applicable only to reference audits, List All: H allows each home course with its equivalency to display on a separate line of the audit.
NOTE: |
Additional COM Fields and Reference Articulation
Several additional COM Table settings affect the display of the reference articulation audit, as discussed here.
Alternate Identities and Reference Articulation
Alternate identity equivalencies of real courses will also display in a reference articulation audit.
Pseudo course identities require one minor adjustment in audit encoding. |
See more information about referencing alternate identities here.
Pseudo Courses and Reference Articulation
Pseudo courses play a critical role in degree audit encoding. Learn more about their utility in reference articulation here.
Institutional Flags and Reference Articulation
Equivalencies involving institutional flags will also display in a reference articulation audit with no additional encoding necessary. See Institutional Flags and Reference Articulation.