Several additional COM table settings affect the display of the reference articulation audit:
The COM Table field REFYTTXT contains text that is displayed at the top of a transfer articulation audit. The year/term information listed in this header can be derived from one of two places, both of them a field BYTAKEN:
- The first place you can set the BYTAKEN field is in the RunBar Articulation Tab. The RunBar setting is appropriate for running individual reference year for a student with different year/terms for transfer coursework.
- The second place you can set BYTAKEN is in a COM table setting called "BYTAKEN." The COM Table setting of the date is a universal way to set a year/term for all transfer equivalency audits that run.
If no value is set in either the RunBar BYTAKEN field or in COM.BYTAKEN, the COM.CATLYT value will be used.
If you choose to use the COM table to set the BYTAKEN field, it cannot be overridden in the RunBar. You must remove the COM table setting to be able to set a different date in the RunBar.
The COM field REFINSTTXT controls the text "TAKEN AT" to indicate the school from where transfer coursework was articulated. The text following the "TAKEN AT" gives the name of the school, derived from the Institution Name (INAME) field of the IREF table for the transfer (source) institution.
COM.REFRIGHT and COM.REFLEFT
On the reference articulation audit, equivalent courses are displayed using brackets after the home (target) course. If you prefer to display the courses with another value–or even no value–use the following COM fields to change them:
When running a reference articulation audit, uAchieve needs to know from which school to articulate transfer coursework. The home (target) school, in almost all cases, will be your own institution. However, reference articulation can be run for many different schools that offer potential coursework.
As in the case of the BYTAKEN field, there are two areas to set this field that contains the source institution identification that tell uAchieve which school to run the reference articulation audit for. This field--BINSTID–instructs uAchieve from which school to view equivalent coursework.
When your school chooses not to set the COM.REVART value globally, you must use the RunBar to instruct uAchieve to run a reference articulation audit. In this case, you will set the BINSTID field on the RunBar:
If your school chooses to use the COM.REVART global setting, you will need to set the COM.BINSTID field to tell uAchieve which school it should use to run the reference articulation equivalencies. This field uses the Source ID from the TA table for running reference articulation audits.
COM.BSYSCOND and Conditional Requirements
A field in the COM table called BSYSYCOND is designed to help explain the concept of reference articulation and how to read it within the audit by displaying text on an audit.The actual text is encoded in the TEXT field of the Requirement's Text tab:
In addition to the text, a condition code must be set for the requirement. This instructs uAchieve to insert the requirement onto an audit if a certain condition is met. The condition is encoded using a symbol or character in the COM Table to match to a requirement to see if it is met. If not met, nothing happens. If uAchieve does find a match, it triggers the conditional requirement to be displayed.
For example, on the screenshot below, the BSYSCOND field has the curly brackets (}) character set to identify what condition code to look for on a requirement:
The text requirement shown in the screenshot above will have the same condition code in the "Accept Condition Code" field of the Requirement:
Since uAchieve has been instructed via the COM.BYSCOND field to find a requirement with a matching character in the "Accept Condition Code" field, it will now display this requirement when it does find a match. This matching will only be done when a reference articulation audit is run because the COM.BSYSCOND is only relevant to reference articulation audits; any other audit will ignore this field when running.
The PNTREQ COM field affects preparation of report and printing. If PNTREQ=X then uAchieve prepares an audit report with no student data used for reference articulation audits, i.e., a blank audit. This is a good method of producing an audit that shows all equivalencies for a transfer (source) school without any student data to complicate an audit report.