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CollegeSource Support

Notifications


 

Notifications () may contain (up to) three possible areas:

  • Comments
  • Plan Approval Requests
  • Roadmap Publication Requests

 

The contents of the Notifications page vary from user-to-user. What is displayed is based upon your security permissions. For example, if you do not have access to work with plans or students, then only Roadmap Publication Requests will be displayed.

Show/Hide Notifications

Since the 4.3.0.2 release, Notifications can be hidden by Administrators so that the Notifications option is completely removed from the menu bar.

  1. Navigate to the Admin Help page by clicking on the Admin button () on the home page, or select Admin from the gear drop-down:

     
  2. Select Global and General heading in the left pane in the Administration Console. The Display Notification Page config appears to the right:

     
  3. Select False to hide notifications, or select True to show Notifications–True is the default setting
  4. Click Save Changes () to conserve changes or Cancel () to delete changes
  5. See screenshots of results below:
True False

 

Remember to log out and log back into the application to view updated changes.

 

Comments

When a student adds a new comment, staff will receive an email to notify of a new comment creation. View a count of all new comments created by the user since last login to uAchieve Planner.

 

Click View to view the comments from the Manage Student Plans page:

Notify of Comments

To determine who to notify that a student has left a comment, uAchieve Planner looks for the following:

  1. A direct advisor-advisee relationship
  2. If no advisor-advisee relationship exists, then the Planner will notify users in a group that your school has configured as a backup

Manage Comments

  • Viewing comments marked as private

Comments marked as private are only viewable to that specific user

  • Sharing comments

Student: sharing a comment with a student only shares with that specific student

Other Advisors: sharing a comment with other advisors allows anyone defined as an advisor to view the comment

NOTEL
Select both Share with: Student and Share with: Other Advisors to share comment(s) with a specific student and all Advisors.

  • Email notification linked to comments

Configure email notifications linked to comments to notify recipients that they have a comment in Self-Service to read

See the Comments page for more on this type of Notification.

 

Plan Approval Requests

As students are building their plans, they have the option to request that their plan (or specific term) be approved and locked down. When those requests are made, an email is sent to the appropriate person and the request is added to their queue.

Staff may access the list of Plan Approval Requests assigned to them from the Notifications area of the uAchieve Planner. Click the Plan Name to view the student plan from the Plan Builder page:

Notify of Plan Approval

To determine who to notify that a student has requested plan approval, uAchieve Planner looks for the following:

1. A direct advisor-advisee relationship

2. If no advisor-advisee relationship exists, the Planner looks for all users who have permissions to approve a plan who has a domain including the roadmap

NOTE:
A domain is a specific University-College-Major-Degree setting established via security. Not all schools have domains established.

3. If #2 does not exist, the Planner looks for all users who have permission to approve plans, with no domain check

4. If #3 does not exist, the Planner notifies users in a group that your school has configured as a backup in case none of the above criteria are met
 

Once the request has been acted on, whether accepted or denied, the student and any other advisors will be notified via email and the request will be removed from the queue.

Roadmap Publication Requests

When building roadmaps, a Roadmap Builder has the option to send the roadmap for review before publication. When that request is made, an email is sent to the appropriate person and the request has been added to their queue.

Staff may access the list of Roadmap Publication Requests assigned to them from the Notifications area of the uAchieve Planner:

Remember:
Students cannot request Roadmap Builder's publication requests.

 

Click the Roadmap Name to view the publication request from the Audit and Roadmap View page:

Notify of Roadmap Publication Requests

To determine who to notify of a Roadmap Publication Request, the Planner looks for the following:

1. Any user who has permission to publish roadmaps within the domain of the specific program being used to build the roadmap

NOTE:
A domain is a specific University-College-Major-Degree setting established via security. Not all schools have domains established.

2. If #1 does not exist, the Planner looks for any user(s) who have permission to publish roadmaps, regardless of domain

3. If #2 does not exist, the Planner notifies users in a group that your school has configured as a backup in case none of the above criteria are met

 

Once the request has been acted upon, whether it be accepted or denied, the Roadmap Builder and any other publishers are notified via email and the request is removed from the queue.

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