Reports
This versatile Reports feature allows users access to default, out-of-the-box Report templates grouped into categories with specific reports residing within each:
- Batch Based (e.g., audit completion checks, course demand)
- Course Demand
- Exceptions (e.g., substitutions; waivers by type, user, student)
- Program Encoding
- Transfer Encoding (e.g., track most used degree program requirements and TA information)
Throughout all reports, click the Submit button (
) to process the report generation or Back (
) to cancel the report and return to the Dashboard home page.
From the Dashboard, click the Report button (
) or select Reports from the menu bar:
| NOTE: The availability of reports displayed on the Dashboard is dependent upon what applications are running AND your user permissions. |
Run Report
-
Select a category by clicking a name (on the left) or by searching for a specific report name in the Search field (on the right); Search is selected by default
Use the percent sign (%) to perform wildcard searches throughout Reports, which will return a list of all search results.
-
Upon selection of a category, specific report types will populate the right side of the screen
- Click to select a report type to view more details
- A new box appears to the right containing fields specific to
- Complete the report fields. Required fields are marked with a red askterisk *:
- Click the Run Report button (
) to run the selected report.
- The interactive report is displayed:
Interactive Reports
New in 4.4.2 All Dashboard reports have a level of built-in interactivity similar to the interactive audits in uAchieve that allows the user to "drill down" for more specific information.
| Interactive Aspect | Screenshot | Description | |
|---|---|---|---|
| Breadcrumbs |  |
The breadcrumbs at the top of the reports page provide page-by-page navigation (and hyperlinks) as you drill down into the layers of the report data | |
| Export |  -->  |
Export the data into a Microsoft Excel spreadsheet for further analysis | |
| Show Results per Page |
|
Click the drop-down button to select the number of results per page to be displayed in the window
|
|
| Results Range |
|
Grouping of results in ranges that are multiples of five
|
|
| Filter |  |
Enter a keyword in the Filter text field to narrow the search results displayed in the data table at the bottom of the screen
|
|
| Charts/Graphs |
|
Charts and graphs provide a color-coded visual display of data to the user that is tied to the legend
|
|
| Start Over |  |
Click this button on any level as you drill down into the data to clear all selections on the current page and return to the top level of the current page in this report | |
| Data Table |  |
Data is displayed in a table format, e.g., by student. Click on interactive blue hyperlinks to drill down another layer for more specific information
|
|
| More Info>> and <<Less Info |
|
Click this button to expand/collapse a pop-over window containing more information |
<--> 
Batch Based
Batch Based reports are related to the Batch tool, e.g., to check completion status for students.
|
NOTE: |
Audit Completion Check
The Audit Completion Check report analyzes previously run batch audit and displays the number of complete versus incomplete audits in that particular batch. The report also identifies what audits used in-progress or planned courses.
Select a JobID* from the drop-down menu to Run Report (
):
Degree Program Analysis
The Degree Program Analysis report analyzes previously run batch audits and shows the completion status of all students grouped by program. The report further counts the completion status of each requirement within the program.
Select a JobID* from the drop-down menu to Run Report ():
Most Used Degree Programs
The Most Used Degree Programs report analyzes previously run batch audits and counts the number of times each degree program was used within a batch.
Select a JobID* from the drop-down menu to Run Report ():
Program Percent Complete
The Program Percent Complete report analyzes previously run batch audits and displays the cumulative percent complete for each student's degree program.
Select a JobID* from the drop-down menu to Run Report ():
Course Demand
Course Demand reports are for institutions using the uAchieve Planner who need to analyze aggregate data about course demand, for example.
Planned Course Demand
The Planned Course Demand report displays a count of each course students have added to their declared plans, grouped by term or course. The report can optionally display how many of those courses were added to approved versus non-approved plans.
Complete the following inputs to Run Report ():
| Field | Description | Required*? |
|---|---|---|
| InstCD | Input an InstCD to restrict results to only those in this InstCD | |
| Start Year/Term | Track courses from this term and beyond | |
| End Year/Term | Track courses through this term | |
| Planned Courses by Term/Course | Use the radio button to determine the grouping (by term or by course) of the results in the report | |
| Display Approval Status | Use the checkbox to display approved or non-approved accounts |
Scheduled Course Demand
|
4.5.1 Only: The Scheduled Course Demand report will be temporarily missing in the 4.5.1 release only. |
The Scheduled Course Demand report details the terms in which courses were added to student plans within uAchieve Planner, breaking it down by course. The Planned Courses by Course also displays how many of those courses were added to Approved versus Non-Approved plans.
Complete the following inputs to Run Report ():
| Field | Description | Required*? |
|---|---|---|
| Start Year/Term | Track courses from this term and beyond | |
| End Year/Term | Track courses through this term | |
| Scheduled Courses by Term/Course | Use the radio button to determine the grouping (by term or by course) of the results in the report |
New in 4.5 The Scheduled Course Demand report now displays and filters on the uAchieve term value to ensure consistency in line with all of the other Dashboard reports. See Schedule Terms in the Admin help area for more details.
Student Plan Progress
The Student Plan Progress report presents a drop-down list of YearTerm choices to view the scheduled courses by term.
Complete the following inputs to Run Report ():
| Field | Description | Required*? |
|---|---|---|
| InstCD | Restrict results to only those in this InstCD | |
| Ending Plan Term* | Track for course completion through this term | x |
| Off Track Threshold* | Courses the student has to miss before they are considered off track | x |
Exceptions
Exceptions reports display counts of exceptions by group.
Exceptions
Exceptions reports display a count of exceptions grouped by one of four categories (select only one):
- Control Code
- AuthID
- Last Mod User
- Student ID
Complete the following inputs to Run Report ():
| View exceptions grouped by: | Required*? |
|---|---|
| Control Code | |
| AuthID | |
| LastModUser | |
| Student ID |
Program Encoding
Program Encoding reports are related to encoding.
|
NOTE: |
Course Search
The Course Search report (new in 4.3.0.2) provides search capabilities for specific courses across six different areas of uAchieve:
- Audit Sub-requirements
- Convert Table
- Repeat Table
- String Table
- Transfer Articulation Source Courses
- Transfer Articulation Target Courses
Complete the following inputs to Run Report ():
| Field | Description | Required*? | |
|---|---|---|---|
| InstCD | Restrict results to only those in this InstCD | ||
| Course* |
Enter the specific course you want to search
|
x |
Most Used Requirements
The Most Used Requirements report displays a count of how many times a requirement is used in degree programs at your institution.
Complete the following inputs to Run Report ():
| Field | Description | Required*? |
|---|---|---|
| InstCD | Restrict results to only those in this InstCD | |
| Year/Term |
Restrict results to only those where this Year/Term is valid
|
|
| Unique Degree Program | Use the checkbox to limit the count to distinct programs |
Transfer Encoding
|
NOTE: Reports for encoding are not available for DARwin schools. |
All IREF Tables by Report InstID
The All IREF Tables by Report InstID report provides a list of all Institutional Reference (IREF) Tables you currently have encoded, sorted by ReportID.
Key in an InstCD (optional), or just Run Report ():
Duplicate Report InstIDs
The Duplicate Report InstIDs report provides a list of all duplicated Report InstID values found across different Source ID/CD combinations.
Key in an InstCD, or just Run Report ():
Students by Source School
The Students by Source School report provides the total number of students per source school who have at least one transfer course from that school.
The Students by Source School has no configurable report parameters; just click Run Report ():
Student Courses by Source School
The Student Courses by Source School report provides the total number of student courses per source school.
The Student Courses by Source School has no configurable report parameters; just click Run Report ():
Transfer Rules by Source School
The Transfer Rules by Source School report provides the total number of rules for each source school you currently have encoded.
Key in an InstCD, or just Run Report ():
